a)
Project Information This shall include:-
Project title, site address, contract
no., contract title,
contractor/sub-contractor names,
address, contact persons and their telephone/fax nos., contract commencement
date, substantial completion date and expiry date of Maintenance Period.
b) List
of Installed Equipment:-
Schedule of all items of equipment and plant stating the location, name,
model no., manufacturer's serial or reference no., manufacturer’s design duties
and data.
c) Spare
Parts and Special Tools Lists:-
§
List of Spare Parts supplied by the Contractor:
Item descriptions, supplied quantities, model nos., manufacturer’s serial or
reference nos. and storage locations; and
§
Recommended Spare Parts List and Special Tools List:
Manufacturers’/suppliers’ recommendations for spare parts and special
tools with item description, unit rate, recommended stock quantities as well as
the agents for the spare parts and special tools.
d)
Manufacturers’ Certificates/Warranties:- This shall include;
§
Manufacturers’ certificates such as factory test
certificates, laboratory test reports and any others where required for the
equipment and plants, etc.; and
§
Originals of Statutory Inspection Certificate
for various installations, including:-
§
Warranty certificates for all major equipment
against manufacturing and installation defects, corrosion, and peeling off,
valid for a period of three years from the date of handover.
e) Safety
Precautions for Operation & Maintenance:
-
State, where applicable, hazard warnings and safety precautions of which
the operation and maintenance staff need to be aware;
§
Mandatory requirements relating to safety;
§ Known
hazards against which protection measures shall be taken; and
§
Known features or operational characteristics of the installed equipment or systems
which may cause hazard and the related safety
precautions.
f) Operation
Instructions: -
Instructions for the safe and efficient operation, under both normal and
emergency conditions, of the installed system, which shall comprise;
§ An
outline of the operating mode;
§ An
outline of the operating mode;
§ Precautions
necessary to overcome known hazards;
§
Means by which any potentially hazardous
equipment can be made safe;
§
Emergency shut off of water supply; and
§ Changeover
to standby equipment /pipework.
g) Maintenance Instructions
Manufacturers’ and the Contractor's recommendations and instructions for
the maintenance of the installed equipment. Clear distinction should be made
between planned tasks (preventive maintenance) and fault-repair tasks
(corrective maintenance). Instructions shall be given on each of the following,
as appropriate:-
-
Nature of deterioration, and the defects to be looked for;
-
Isolation and return to service of plant and equipment;
-
Dismantling and reassembly;
-
Replacement of components and assemblies;
-
Dealing with hazards which may arise during maintenance;
-
Adjustments, calibration and testing; and
-
Special tools, test equipment and ancillary services.
§ Maintenance Schedules;
Proposed maintenance schedules for all the preventive maintenance tasks
identified above. The schedules shall be based on both manufacturers'
recommendations and other authoritative sources (e.g. statutory or mandatory
requirements) and should include;
-
Routine servicing;
-
Inspections;
-
Tests and examinations;
-
Adjustments;
-
Calibration; and
-
Overhaul.
The frequency of each task may be expressed as specific time intervals,
running hours or number of completed operations as appropriate. Collectively, the schedules will form a complete maintenance cycle, repeated
throughout the whole working life of the Installations.
h) Drawing Lists:-
§ A
complete list of as-built drawings identified with drawing number/reference;
§ A
complete list of manufacturers’ shop drawings with drawing number/reference,
where applicable; and
§
A brief description of CD-ROM for these drawings.
i) Technical Literatures:-
A complete set of manufacturers' literatures for all the plant and equipment installed in the system. The
contents of these literatures shall cover the following areas where applicable:-
§ Description
of equipment with model numbers highlighted;
§ Performance
- behavioral characteristics of the equipment;
§ Applications
- suitability for use;
§ Factory/laboratory
test reports, detailed drawings, circuit diagrams;
§ Methods
of operation and control;
§ Operation instructions;
§ Cleaning
and maintenance requirements;
§ Plants,
materials and space required for maintenance;
§
Protective measures and safety precautions for
operation and maintenance; and
§
Part lists.
j) Contact
addresses and telephone numbers of suppliers of major equipment.
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